Shared calendars can be used for group calendaring as well as to manage conference room calendars.
To request a new shared calendar or access to an existing calendar, submit a request via Caltech Help (request type: IMSS > Email & Calendar > Shared Mailboxes), specify that this is for a Shared Calendar only.
If you already have access and need to open a shared calendar or resource, follow these instructions:
Outlook Web Application (OWA)
- Navigate to Outlook Web by logging in at https://outlook.office365.com
- Click on the App Launcher (waffle) at the top left corner of the page and select Calendar.
- From the left navigation pane, right click on Other Calendars. Select Open Calendar.
4. Type in the name of the resource calendar in the From Directory field. Select from the options displayed or click Search Directory for more options.
5. Click Open after you have made your selection.
6. The resource calendar should now appear.
- From the Outlook client, click Calendar
- Click the Home tab in the ribbon
- In the Manage Calendars group, click Open Calendar
- Select From Address Book (note that you can also search From Room List or Open Shared Calendar, depending on the type of resource calendar you are looking for)
- Type the name of the resource calendar to begin the search
- Select the resource and click Ok
- The resource calendar should appear in the left pane. Check the box next to its name to view the calendar
IMSS recommends setting up shared/resource calendars in advance using Outlook Web or Outlook. Once you have added the calendar(s) as instructed above on this page, follow the instructions below to view the calendar(s) from your mobile device.
- Launch your mobile device's web browser (e.g. Safari on iOS)
- Navigate to https://outlook.office365.com
- Enter your access.caltech username in the form firstname.lastname@example.org (email@example.com)
4. You will be taken to the Caltech Office 365 log in page. Log in with your Caltech username and password.
5. Click on the Calendar icon at the bottom of the screen. Then click the three-pine menu favicon at the top left of the screen.
6.You should now see your list of resource or shared calendars under Other Calendars. Select the calendar you want to view.