Email Forwarding

Effective June 2025, the Caltech Cybersecurity Committee, in collaboration with the Institute Computing Advisory Committee (ICAC) and the Office of the General Counsel (OGC), is developing a new campus-wide email forwarding policy. To align with legal and regulatory compliance requirements, the previous email forwarding option will be revised accordingly. Staff members (New requests) are no longer permitted to forward Caltech email to external addresses, including after their departure from the Institute. For departing staff, IMSS will follow the standard account‐termination procedure, allowing staff to retain email access for one month after departure. See details here.

However, faculty, students, postdoctoral scholars, and academic visitors may continue to request email forwarding, subject to approval.

All offsite forwarding requests from faculty, students, postdoctoral scholars, and academic visitors will require written consent from the requester's supervisor. If approved, email will be forwarded and a copy retained in the Caltech mailbox.

Instructions

1. If a forward is absolutely necessary, request a direct forward via Caltech Help (Request Type: IMSS > Email & Calendar > Forwarding Email (Add\Remove\Update) Request Form).
2. Encourage your correspondents to email your destination address directly.