Sending email to everyone at Caltech
There are a number of ways to communicate information to the Caltech community. They include email, print mail, and other methods described below.
Directory Mailer Application
The Directory Mailer is web-based access.caltech application for sending campus-wide email communications to one or more groups, using directory.caltech.edu as its authoritative source for directory information and group membership.
There are many distribution groups available: faculty, staff, postdocs, graduate students, undergraduate students, and external affiliates. The faculty, graduate student, and undergraduate student groups are further divided by type or year of study, so that, for example, a mailing can be sent to only research faculty or only juniors. Mailings can also be sent to any combination of available groups.
Permission to use the Directory Mailer must be granted by one of individuals listed in the table below who represent the recipient groups.
Distribution Group Approvers
| Recipients | Approver | Office | Email Address |
|---|---|---|---|
| Faculty | Stacey Scoville | Provost’s Office | staceys@caltech.edu |
| Post Docs | Julia McCallin | Human Resources | julia.mccallin@caltech.edu |
| Staff | Julia McCallin | Human Resources | julia.mccallin@caltech.edu |
| Graduate Students | Natalie Gilmore | Graduate Dean’s Office | ngilmore@caltech.edu |
| Undergraduates | Beth Larranaga | Dean’s Office | rosel@caltech.edu |
| Officers of the Faculty | Jasmine Delgado | Officers of the Faculty | jasmined@caltech.edu |
To request access to Directory Mailer, contact the appropriate person or persons above. If the request is approved, the approver(s) will ask you to complete and return an access request form, which they will then forward to IMSS Information Security to have you added as an authorized user.
If you have any questions or difficulties, please contact IMSS directly.
ION Caltech
Ion Caltech is a weekly, internally focused, opt-out newsletter in which information on news, announcements, and events is curated from content that can be found on Caltech Today and the Caltech home page. See http://www.caltech.edu/caltech-today-guidelines for more info.